Privacy Policy

Introduction

This Privacy Policy explains how the SHPE NJIT mobile application and website (the “Service”) collect, use, store, and protect personal information.

The Service is operated by the Society of Hispanic Professional Engineers – New Jersey Institute of Technology Chapter (SHPE NJIT), a recognized student organization at the New Jersey Institute of Technology. The Service is not an official product of NJIT and does not act on behalf of NJIT.

By using the Service, you agree to the practices described in this Privacy Policy.

What the Service Does

The Service supports:

• User accounts and authentication
• User profiles (including optional professional information and resumes)
• Events (browsing, RSVPs, add-to-calendar, and QR code check-in)
• A community feed (posts, images, comments, likes)
• Engagement features (points, rankings, recognition)
• Community safety tools (reporting and blocking)
• Optional push notifications

Information We Collect

Information You Provide

When you create an account or use features of the Service, you may provide:

• Name
• Email address
• Profile photo
• User type (e.g., student, alumni, professional)
• Academic or professional information you choose to share
• Optional contact or professional links (e.g., LinkedIn, portfolio)
• Resume files and resume metadata (if uploaded)
• Event feedback, responses, or submissions

Providing this information is voluntary, but some features may not be available without it.

Event & Participation Data

To support events and engagement, we collect:

• Event RSVPs and registrations
• Event check-ins (including QR code scans)
• Attendance timestamps and check-in method
• Participation history related to points or recognition features

This data is used solely for chapter operations, engagement, and planning.

User-Generated Content

The Service allows you to create and upload content, including:

• Feed posts and images
• Comments and likes
• Profile content and photos
• Event photos or shoutouts

Content you upload may be visible to other signed-in users within the Service. We do not use user-generated content for advertising or external commercial purposes.

Community Safety Data

To support a safe community, we collect:

• Reports you submit about users or content
• Blocking relationships (users you block)

Authorized administrators may review this information to enforce community standards.

Permissions & Device Access

Depending on how you use the Service, we may request access to:

• Camera – for QR code event check-in or photo uploads
• Photos / Files – to upload profile images, feed images, or resumes
• Calendar – to add SHPE events to your personal calendar
• Notifications – to send announcements, reminders, and updates

All permissions are optional and can be managed through your device’s iOS or Android settings. Some features may not function without required permissions (for example, QR check-in requires camera access).

Notifications

If you opt in to push notifications, we collect:

• A device push token (used only to deliver notifications)
• Notification preference or status information

Notifications are optional, and core app functionality does not require them.

Technical & Usage Information

We may collect limited technical data such as:

• Device type and operating system
• App usage activity
• Crash logs or error diagnostics (if enabled)

This information is used only to maintain, secure, and improve the Service.

How We Use Information

We use collected information to:

• Authenticate users and manage accounts
• Display user profiles and community content
• Facilitate event registration, check-in, and attendance tracking
• Operate engagement features such as points and rankings
• Enforce community safety and moderation
• Send notifications (if enabled)
• Provide aggregated insights to chapter leadership for planning
• Maintain security, stability, and performance

We collect only the minimum data necessary to support SHPE NJIT’s educational and organizational mission.

Data Sharing & Third-Party Services

We do not sell personal information and do not use third-party advertising.

Service Providers

We use trusted third-party providers to operate the Service, including:

• Supabase – authentication, database, and file storage
• Expo and platform services – app distribution, updates, and notifications
• Apple or Google – only if you choose their sign-in options

These providers process data only on our behalf and solely to provide app functionality.

In-App Visibility

Certain information is visible to other signed-in users, depending on how you use the Service, including:

• Profile information you choose to share
• Profile photo (if set)
• Posts, comments, likes, and other community activity
• Resume files, if uploaded (accessed via time-limited links)

Legal & Safety

We may disclose information if required to comply with law or if necessary to protect the rights, safety, or security of users or the Service.

Data Retention

We retain personal information only as long as necessary to:

• Support active membership and engagement
• Maintain historical event participation records
• Meet organizational or operational requirements

You may request deletion of your account and associated data at any time. Some data (such as logs or backups) may persist temporarily due to technical constraints.

Your Rights & Choices

You have the right to:

• Access your personal information
• Update or correct inaccurate information
• Delete your account and associated data
• Control app permissions through your device settings
• Block or report other users

Requests can be made using the contact information below.

Data Security

We implement reasonable administrative and technical safeguards to protect personal information. Access is limited to authorized chapter leadership and technical administrators with a legitimate need.

No system is completely secure, but we take appropriate steps to reduce risk.

Children’s Privacy

The Service is intended for college students, alumni, and professionals. We do not knowingly collect personal information from children under the age of 13.

Non-Discrimination

SHPE NJIT does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, veteran status, disability, or field of study, consistent with NJIT policies and applicable law.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted with an updated “Last updated” date. Continued use of the Service constitutes acceptance of the updated policy.

Contact Information

If you have questions or requests regarding this Privacy Policy or your data, contact: